Kingsley
Parish Council
Minutes of the Full Council Meeting
Tuesday 1st July 2008 - 7:30pm
in the Kingsley Centre
Present: |
In Attendance: P. Hunt - Clerk Cllr. M. Comber - District Councillor |
| 08/27 Chairman’s Opening Remarks: |
| Cllr Herbert welcomed everyone to the re-arranged June meeting and congratulated Cllr Carryer on her speedy recovery from her recent ailments. |
| 08/28 Public Participation |
None. |
| 08/29 Apologies for Absence |
| None. |
| 08/30 Declarations of Interest |
| None. |
| 08/31 Approval of Minutes of Meeting 22nd May 2008 |
|
Proposed: Cllr Dennison Seconded: Cllr Rigden The minutes were duly authorised and signed as a true record of the meeting. |
| Matters
Arising 08/32 (a) Update on the progress of the proposed footway beside B3004, Tarmac to C90 |
Cllr Herbert reported that no further information was available at this time. |
| 08/33 (b) Update on the current parking arrangements at St. Nicolas Chuch |
Cllr Herbert reported that no further information had been received from SITA regarding the proposed meeting. |
| 08/34 (c) update on the re-instatement of the footway adjacent to Baker's House junction of B3004 and Oakhanger Road |
Cllr Herbert reported that Hampshire Highways (East) had now completed this work. |
| 08/35 (d) Update on the repair of the Parish Council noticeboard outside the Kingsley Centre |
Cllr Herbert reported that Andy Cox has this work in hand and it would be completed in the near future. |
| 08/36 (e) Update on the progress of the list of projects under consideration for developers contributions |
| Cllr Rigden reported on the schedule of 19 potential items which he had broken down into three sections covering Countryside Access and Enjoyment, Additional facilities on Upper Green and Miscellaneous. After discussion it was agreed to investigate further those items under Countryside Access and Enjoyment and Cllr Rigden was asked to set up a sub committee to carry out this investigation and to report back to the September Council meeting. |
| 08/37 (f) Co-option of a new member to fill casual vacancy for which a by-election has not been requested |
| A
casual vacancy had arisen as a result of Cllr Nevilles’s resignation.
Notice of the vacancy had been posted on the Parish notice board as required
and no by-election had been requested. The Parish Council was therefore
required to co-opt a new member as soon as possible and Alan Wynde had put
his name forward to the Council. Cllr Rigden nominated Alan Wynde as a new member and this was seconded by Cllr Carryer. A show of hands was then taken with all in favour and Alan Wynde was duly co-opted as a new member to take office at the next meeting. |
| 08/38 To consider a donation to Kingsley Brownies for the purchase of a flag |
| The Clerk was asked to write to the organisers to establish the progress of the new movement together with exact requirements for the flag. |
| 08/39 To consider the organsiation of a scarecrow as a community event in Kingsley |
| Cllr
Herbert outlined the proposed event to be held in October 2008 and after
discussions it was agreed to support the event as a community project in
Kingsley with expenditure not to exceed £50. Proposed Cllr Dennison Seconded Cllr Rigden |
| 08/40 To internal audit report for accounts for the year ending 31st March 2008 |
| The
Clerk circulated the report of the Internal Auditor covering the financial
year ended 31st March 2008 and continued with an explanation of the single
item not covered by the auditor concerning the list of Assets which has
been based on the Insurance values as in previous years. This is in accordance
with guidelines contained in the Governance & Accountability Practitioners
Guide and that the external auditor had raised no issue last year. With
regard to the existence of fixed assets the internal auditor’s comment
was acknowledged but it was felt that the existence of playground equipment
could also easily be verified and that, together with St Nicholas and the
bus shelters, this represented a substantial proportion of the overall assets. It was agreed that all necessary actions had been taken as a result of the internal audit report and that the Council gratefully acknowledged the work undertaken by their internal auditor Proposed: Cllr Rigden Seconded: Cllr Carryer |
| 08/41 To approve annual return for 31st March 2008 |
| The
Clerk read out Section 2 of the Annual Return for Councillors to consider
their response. It was agreed that Questions 1 to 8 should be answered “Yes”
and that the section on trust funds was non-applicable. It was agreed that
the Clerk should be authorised to complete the return on this basis and
arrange for Section 4 to be completed by the internal auditor before it
was sent off to the external auditor by 30th July. Proposed: Cllr Rigden Seconded: Cllr Carryer |
| 08/42 Planning Applications: |
| Responses
to applications Application 37724/008 – Detached Stable Block, Kingsley Meadow Liveries, Main Road Kingsley Bordon GU35 9ND – No Objection Application 28397/012 – Change of use from Flat to Office, Old School House, Main Road, Kingsley Bordon GU35 9ND – No Objection |
| 08/43 Report from District Councillor |
| No report. |
| 08/44 Report from Chairman |
Cllr Herbert reported on current issues of concern. |
| 08/45 Reports from Councillors |
Cllr
Rigden reported on the recent meeting with the Ahmadiyya Muslim Association
covering the Jalsa Salana which is to be held on 25 to 27th July at Oaklands
Farm, East Worldham. The Association outlined their proposals to reduce
the amount of inconvenience including the control of traffic to and from
the event. |
| 08/46 Payments to be made |
|
| 08/47 Date of next meeting |
|
There being no further business the Meeting closed at 9:45pm