Kingsley Parish Council
Minutes of the Annual General Meeting
Thursday 10th May 2007 - 8:00pm
in the Kingsley Centre

Present:
Cllr C. Neville - Chairman
Cllr M. Herbert - Vice Chairman
Cllr A. Blaber
Cllr S. Carryer
Cllr L. Dennison

 In Attendance:
F. Witney - Clerk
07/25 Apologies for Absence
  Received from Cllr M Comber, District Councillor.
07/26 Declarations of acceptance of office by Councillors
  Each councillor signed a declaration of acceptance of office and agreement to abide by the Code of Conduct as adopted by the Parish Council. These declarations were then witnessed by the Clerk as an Officer of the Council.
07/27 Election of Chairman
  Cllr C Neville vacated the chair and asked for nominations for the election of a Chairman. There was only one nomination for Chairman - C R Neville
Proposed: Cllr M Herbert
Seconded: Cllr S Carryer
Cllr C R Neville accepted the nomination and was duly elected as Chairman for the year 2007/08. Declaration of Acceptance for Chairman was completed and signed. Cllr Neville said that he had now served five years as Chairman, and although he was happy to do a sixth year, he felt it would be a good thing to have new blood and he hoped someone else would step forward next year.
07/28 Election of Vice Chairman
 

There was only one nomination for Vice Chairman - Cllr M Herbert
Proposed: Cllr S Carryer
Seconded: Cllr C Neville
Cllr M Herbert accepted the nomination and was duly elected as Vice Chairman. Declaration of Acceptance for Vice Chairman was completed and signed. Cllr Neville thanked Cllr Carryer for having been a very good Vice Chairman for the last five years. He wished Cllr Herbert well in her new role and also welcomed Cllr Dennison as a new member of the Council.

07/29 Approval of the Minutes of the AGM held on the 25th May 2006
 

These were approved and signed by the Chairman
Proposed: Cllr A Blaber
Seconded: Cllr S Carryer

07/30 Representatives
 

Cllr Neville explained that since many of the previous designated responsibilities now seemed to be out of date, he suggested that at this time, representatives should be appointed for St Nicholas Church and for Upper Green, and that a rota should be put in place to spread the load of attendance at other meetings where it was felt important that the Council should be represented. This was agreed and representatives were confirmed as follows:

i) Representative for St Nicholas Church
Cllr S Carryer

ii) Representative for Upper Green
Cllr L Dennison

07/31 Approval of the accounts for the financial year 2006/07
 

Detailed accounts had previously been circulated to Councillors. These showed the Council to have £13,448.65 in reserve with no major outstanding commitments. This represented a fall of just over a thousand pounds from the previous year which could be almost entirely attributed to the payment of a grant to the Kingsley Centre for its rebuilding project which had been agreed in 2005/06 but not paid until 2006/07.
The Clerk explained that the list of assets had been prepared in the same way as previous years using current insurance values, following no issue being raised by the External Auditor as a result of the internal audit report on the 2005/06 accounts.
Cllr Neville asked if the VAT payments of £410.39 were recoverable and the Clerk said that these would be claimed back shortly but the receipt would be accounted for in the accounts for 2007/08. Cllr Herbert asked what the cost basis was for St Nicholas grass cutting and for maintenance of the Council's website; the Clerk explained that the Council was billed an hourly rate based on the work done.
There being no further questions, the accounts and accompanying notes were approved and signed by the Chairman as a true record of the Parish Council's financial affairs, subject to audit. Cllr Dennison abstained from the vote, since she had not been a Councillor during the time to which the accounts related.
Proposed: Cllr A Blaber
Seconded: Cllr S Carryer
07/32 Date of next meeting
 

The next Annual General Meeting will be held in May 2008, exact date to be decided in due course.

There being no further business the Meeting closed at 9.00pm