MINUTES OF THE ANNUAL GENERAL MEETING
HELD ON THURSDAY 25 MAY 2006 at 8.00pm
IN THE KINGSLEY CENTRE

PRESENT: Cllr C R Neville Chairman
Cllr S Carryer Vice Chairman
Cllr M Pethybridge
Cllr R Seeckts

In attendance: F Witney Clerk to Council
Shane Brock Bordon Herald
12 members of the public

06.24 Election of Chairman:
Cllr C Neville vacated the chair and Cllr S Carryer took on the task of election of Chairman.
There was only one nomination for Chairman – C R Neville
Proposed: Cllr R Seeckts
Seconded: Cllr M Pethybridge
Cllr C R Neville accepted the nomination and was duly elected as Chairman for the year 2006/07. Declaration of Acceptance for Chairman was completed and signed.

06.25 Apologies for Absence: Received from Cllr W Womack, District Councillor

06.26 Election of Vice Chairman:
There was only one nomination for Vice Chairman – Cllr S Carryer
Proposed: Cllr M Pethybridge
Seconded: Cllr R Seeckts
Cllr S Carryer accepted the nomination and was duly elected as Vice Chairman. Declaration of Acceptance for Vice Chairman was completed and signed.

06.27 Approval of the Minutes of the AGM held on the 26th May 2005
These were approved and signed by the Chairman
Proposed: Cllr R Seeckts
Seconded: Cllr M Pethybridge

06.28 Election of: i) Representative to Hampshire Association of Parish & Town Councils – Cllr A Blaber
ii) Transport Representative - Cllr R Seeckts
iii) St Nicholas Church Liaison - Cllrs S Carryer
iv) Upper Green Liaison - Cllr C Neville
v) Tarmac Representative - Cllr A Blaber

06.29 Approval of the accounts for the financial year 2005/06
The Chairman drew Councillors attention to the following item:
The picnic table donated by Mrs M Kelly had not been added to the insurance contents in order to prevent an increase in the premium. All present agreed to this.
Cllr Seeckts asked why the playground equipment apparently increased in value and no depreciation was accounted for. The Clerk explained that the accounts were prepared on a current value basis for fixed assets, as required by regulation, and so the most up to date insurance valuations were used.
The Chairman explained that there was a need to find a new internal auditor for the accounts, as our previous auditor had moved on. He and the Clerk had been trying to find someone through enquiries in neighbouring parishes but so far without luck. He said he would be very pleased to hear from any qualified accountants living in the village who might be able to take on this role. He also warned Councillors that if it became necessary to hire a local firm to perform the audit, this might be quite expensive. Whatever happened, the audit would need to be completed by early July in order for the Council to meet the deadline laid down for the external audit by local government officials.
The accounts and accompanying notes were approved and signed by the Chairman as a true record of the Parish Council’s financial affairs, subject to audit.
Proposed: Cllr S Carryer
Seconded: Cllr R Seeckts

06.30 Date of next meeting
The next Annual General Meeting will be held in May 2007, exact date to be decided in due course.There being no further business to discuss, the meeting closed at 8.20pm.